Conference Terms and Conditions

1.     About EA

Energy Aspects Ltd (UK company number 08165711) (EA) is a company registered in England and Wales. 

2.    Contract for the Event

2.1.  (The Event) The details of the event are those which are set out in the event registration page and the invitation email to attend the event (the Event).

2.2.  (Our Contract with you) These terms and conditions (including the event registration page and the invitation email to attend the event) apply to the ticket (Delegate Pass) you have purchased to attend the Event (Contract). You must ensure anybody who you purchase a ticket to the Event on behalf of is made aware of the terms contained in the Contract.  A reference to ‘you’ or ‘your responsibility’ in the Contract includes a reference to anybody you have purchased a ticket on behalf of.

2.3.  (Entire agreement) The Contract is the entire agreement between you and EA in relation to its subject matter. You acknowledge that you have not relied on any statement, promise or representation or assurance or warranty that is not set out in the Contract.

2.4.  (Invitation to attend) You may only purchase a ticket to the Event if you have received an invitation to attend the Event from EA. If you purchase a ticket to the Event and you have not received an invitation to attend, EA reserves the right to refuse your entry to the Event and terminate the Contract in accordance with clause 9.

2.5.  (Your copy) You should print or download a copy of the Contract for future reference.

3.    Attendee confirmation

3.1.  (Purchasing a ticket to the Event on behalf of others) Where you purchase a ticket to the Event on behalf of another person, you must provide EA with such details which EA requires to verify their identity.

3.2.  (EA’s right to verify attendees) Upon arrival at the Event, EA reserves the right to verify your identity. If EA is unable to satisfactorily verify your identity details, EA may refuse your entry to the Event and terminate the Contract in accordance with clause 9.

4.    Your obligations

4.1.  (Responsibilities) It is your responsibility to ensure that:

(a)   the terms of your order are complete and accurate;

(b)   you cooperate with EA in all matters relating to the Event;

(c)   you provide EA with such details EA reasonably requires related to your attendance at the Event, and ensure that such information is complete and accurate in all material respects;

(d)   you do not take any actions to bring EA into disrepute during the course of the Event;

(e)   you do not take any actions which negatively affects EA’s ability to deliver the Event;

(f)    you comply with all applicable laws, including health and safety laws; and

(g)   you comply with all directions given by EA, the event venue, or their representatives at the Event.

4.2.  (Failure to comply with your responsibilities) if EA’s ability to admit you to the Event is prevented or delayed by any failure by you to fulfil any obligation in clause 4.1 (Your Default):

(a)   EA will not be responsible for any costs or losses you sustain or incur arising directly or indirectly from our failure or delay;

(b)   it will be your responsibility to reimburse EA on written demand for any costs or losses EA sustains or incurs arising from Your Default; and

(c)   in certain circumstances, Your Default may entitle EA to terminate the Contract pursuant to clause 9.

4.3.  (No disclosure of Event details) You must not disclose or share any details relating to the Event (including the existence of the Event) with any other person outside your own organisation without EA’s consent.

5.    Fees

5.1.  (Our fee) You must pay the fee for your ticket to attend the Event in accordance with the instructions on the event registration page.

5.2.  (No refund) All fees are final, and no refunds will be provided in the event you cancel, do not otherwise attend the Event or if the programming of the Event changes.

6.    Intellection property rights

6.1.  (Ownership) All intellectual property rights in or arising out of or in connection with the Event are owned and retained by EA (unless specified otherwise).

6.2.  (Filming and photography) By attending the Event, you grant EA and its authorised representatives the right to photograph and videotape you during the Event and you acknowledge these materials may be used for promotional purposes by EA without any further consent or compensation.

6.3.  (No recording of presentations or sessions by you) You may not record or reproduce any presentations or sessions conducted as part of the Event, without prior written consent from EA. This includes but is not limited to audio recordings, photographs or video recordings of presentations held at the Event.

7.    How EA may use your personal information

7.1.  (Personal information provided to EA) EA will use any personal information you provide to EA to:

(a)   host the Event;

(b)   verify your identity (or anybody you have booked on behalf of) at the Event;

(c)   process your payment for the Event; and

(d)   keep you updated regarding the status of the Event.

7.2.  (Processing personal information) EA will process any personal information provided in accordance with EA’s privacy policy available here.

8.    Limitation of EA’s liability

8.1.  (Limitation for serious breach) Nothing in the Contract limits any liability which cannot legally be limited, including liability for:

(a)   death or personal injury caused by negligence;

(b)   fraud or fraudulent misrepresentation; and

(c)   breach of the terms implied by section 2 of the Supply of Goods and Services Act 1982 (title and quiet possession).

8.2.  (Limitations on EA’s liability) Subject to clause 8.1, EA will not be liable to you whether in contract, tort (including negligence), for breach of statutory duty, or otherwise, arising under or in connection with the Contract for:

(a)   loss of profits;

(b)   loss of or damage of personal property at the Event;

(c)   loss of or damage of goodwill; and

(d)   any indirect or consequential loss.

8.3.  (Cap on liability) Subject to clause 8.1, EA’s total liability to you arising under or in connection with the Contract, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, is limited to the amount you have paid for the Event.

8.4.  (Survival) This clause 8 will survive termination of the Contract.

9.    Termination and consequences of termination

9.1.  (Termination) Without limiting any of our other rights, we may terminate the Contract with immediate effect by giving written notice to you if:

(a)   you commit a material breach of any term of the Contract;

(b)   you fail to pay any amount due and payable under the Contract; or

(c)   you transfer, or attempt to transfer, your ticket for the Event without our written consent in accordance with clause 10.

9.2.  (Survival) Any provision of the Contract that expressly or by implication is intended to come into or continue in force on or after termination will remain in full force and effect.

10.   No transfer without EA’s consent

You may only assign or transfer your rights or your obligations under the Contract to another person if EA agrees in writing.

11.   Events outside EA’s control

11.1. (No liability) EA will not be liable or responsible for any failure to perform, or delay in performance of, any of EA’s obligations under the Contract that are caused by any act or event beyond EA’s reasonable control (Event Outside EA’s Control).

11.2. (Consequences) If an Event Outside EA’s Control takes place that affects the performance of EA’s obligations under the Contract:

(a)   EA will contact you as soon as reasonably possible to notify you; and

(b)   EA’s obligations under the Contract will be suspended and the time for performance of EA’s obligations will be extended for the duration of the Event Outside EA’s Control. EA will arrange a new date for performance of the Event after the Event Outside Our Control is over.

11.3. (Refund if performance is impractical) Where EA is unable to arrange a new date for the Event following the Event Outside EA’s Control concluding, EA will issue you a full refund for any amount you have paid to EA.

12.   General

12.1. (Variation) Any variation of the Contract only has effect if it is agreed in writing between you and EA (or EA’s respective authorised representatives).

12.2. (Severance) Each paragraph of this Contract operates separately. If any court or relevant authority decides that any of them is unlawful or unenforceable, the remaining paragraphs will remain in full force and effect.

12.3. (Governing law and jurisdiction) The Contract is governed by English law and each party irrevocably agrees to submit all disputes arising out of or in connection with the Contract to the exclusive jurisdiction of the English courts.